HR Administrator

This HR Administrator plays a crucial role in ensuring the smooth operation of Human Resources and administrative functions. You will be the bridge between HR, finance, and the broader team, helping to maintain a productive and efficient workplace. Roles and

• Provide high-level administrative support to the team, including managing calendars, scheduling meetings, scheduling company events and making travel arrangements.
• Prepare and edit corporate correspondence
• Maintain confidential files and records, ensuring proper organization and easy retrieval.
• Maintain records in accordance with the company’s records retention policy.
• Conduct research, gather information, and prepare reports as .
• Coordinate and prioritize incoming requests and handle them efficiently.
• Manage and maintain office supplies, equipment, and facilities.
• Handle special projects and assignments as directed by the executive team.
• Demonstrate professionalism, discretion, and confidentiality in all interactions.
• Assist in the recruitment and selection process, including posting job openings, reviewing resumes, reformatting resumes, conducting initial screenings, and coordinating interviews.
• Support the onboarding process for new employees, including preparing offer letters, conducting orientations, and ensuring completion of necessary paperwork.
• Track full on-boarding process, background screening, on-boarding packets and project related documents, on-boarding team checklist (must be completed 7 days prior to start date).
• Manage off boarding of all employee and coordinate shipping of equipment.
• Maintain employee records and HR databases(BambooHR, Voya, Employee Navigator,C2C), ensuring accuracy and confidentiality.
• Assist in the administration of employee benefits programs and handle employee inquiries related to benefits.
• Help coordinate and facilitate employee training and development programs.
• Assist with performance management processes, including tracking performance reviews, setting up meetings, and preparing related documentation.
• Support employee relations activities, including managing employee recognition programs, gifts and organizing employee engagement initiatives.
• Stay updated with HR policies, procedures, and employment laws to ensure compliance.
• Collaborate with the HR team on various projects and initiatives. Measurable Expectations:
• Timely and accurate executive support:
• Complete all calendar management and meeting scheduling tasks within specified timelines.
• Prepare and edit correspondence and documents accurately with minimal errors.
• Conduct efficient travel arrangements, considering cost-effectiveness and executive preferences.
• Confidential files and records organized and easily accessible.
• Efficient HR support:
• Post job openings promptly, and complete candidate screenings within specified timeframes.
• Ensure Employee onboarding process conducted smoothly, ensuring all necessary paperwork is completed accurately and on time.
• Employee records and HR databases maintained accurately and up to date, keep team updated (ie: new hire alerts and updates)
• Address benefits inquiries and employee queries promptly and professionally.
• Support training programs and performance management processes effectively.
• Professionalism and collaboration:
• Professional and courteous communication with all clients and team members.
• Adherence to confidentiality and data privacy requirements.
• Active participation in HR team projects and initiatives.
• Proactive identification of areas for improvement and suggesting actionable solutions. Full posting: https://www.adzuna.com/details/5895037202