Accounts Payable (AP) Specialist The Accounts Payable Specialist is responsible for processing vendor invoices, verifying accuracy and approvals, preparing payments, and maintaining accurate AP records. This role supports month-end close activities, resolves vendor issues, and ensures compliance with company policies. Key Responsibilities
- Process high-volume vendor invoices (PO and non-PO) accurately and timely
- Match invoices to purchase orders/receipts (2-way/3-way matching) and resolve discrepancies
- Route invoices for proper coding and approval; ensure adherence to approval workflow
- Prepare and process weekly/biweekly payment runs (ACH, check, wire)
- Maintain vendor master data (W-9s, tax documentation, banking updates) and ensure compliance
- Respond to vendor inquiries; research and resolve invoice/payment issues
- Reconcile vendor statements and resolve outstanding balances
- Assist with month-end close (accruals, AP aging, GL reconciliations as needed)
- Support audits by providing documentation and answering AP-related questions
- Collaborate with Purchasing, Receiving, Operations, and Accounting to resolve issues
- Maintain organized digital and/or physical filing in accordance with retention policies Required Qualifications
- 13+ years of accounts payable or accounting support experience (high-volume preferred)
- Knowledge of invoice processing, GL coding, and basic accounting principles
- Proficiency with Excel (filters, VLOOKUP/XLOOKUP, pivot tables a plus)
- Experience with an ERP/accounting system (examples: Oracle, SAP, NetSuite, Dynamics, QuickBooks, Sage)
- Strong attention to detail, accuracy, and ability to meet deadlines
- Professional communication skills and customer-service mindset (vendor support) Preferred Qualifications
- Associate's or Bachelor's degree in Accounting, Finance, or related field
- Experience with expense reporting tools (e.g., Concur)
- Construction/manufacturing/warehouse AP experience (if applicable)
- Multi-entity or multi-location AP experience Partners Personnel Full posting: https://jooble.org/jdp/3045168312264536370
