Bookkeeper, Administrative Assistant

Paul Davis Restoration of NW Chicago Location: 4900 N Elston Ave, Chicago, IL 60630 Schedule: Monday–Friday, 8:00 AM–4:30 PM About the Role When disaster strikes, Paul Davis Restoration helps families and businesses recover from fire, water, mold, and storm damage. As a Bookkeeper/Administrative, you will play an important role in helping restore not only properties, but also peace of mind. You will be responsible for accurately tracking the financial activity of restoration projects, supporting healthy cash flow and job profitability, and ensuring accurate billing and clear financial documentation for customers, insurance partners, and our parent franchisor. This is an ideal opportunity for a detail-oriented and organized accounting professional who enjoys working with numbers, solving problems, and supporting operations behind the scenes. What You'll Do

• Track and record job-related costs, including labor, materials, and subcontractors.
• Maintain job cost ledgers and reconcile costs against project budgets.
• Prepare accurate invoices for customers and insurance carriers.
• Reconcile vendor invoices and subcontractor pay applications against project budgets.
• Monitor accounts receivable and support collection efforts.
• Work closely with Project Managers to ensure accurate billing and documentation.
• Support monthly, quarterly, and year-end closing processes.
• Maintain compliance with GAAP and Paul Davis policies. What We're Looking For: Required Skills & Abilities
• Proficiency in QuickBooks and Microsoft Excel.
• AR/AP Experience
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Strong understanding of financial documentation and reconciliation.
• Excellent data-entry accuracy and attention to detail.
• Strong organizational and time-management skills.
• Clear and professional written and verbal communication. Preferred Qualifications
• 2–3 years of accounting or job costing experience.
• Experience in construction, restoration, or insurance billing. Additional Requirements
• Valid driver’s license with a clean driving record.
• Ability to pass a background check and drug test.
• Legally authorized to work in the United States. Compensation & Benefits
• $45,000–$55,000 annual salary, based on experience.
• Paid time off and sick days.
• Performance bonuses and referral incentives.
• Paid training and certification reimbursement.
• Career development and leadership opportunities.
• Supportive, positive team culture where your work makes an impact. Who Will Succeed in This Role? You may be a great fit if you:
• Enjoy working with numbers and take pride in accurate financial records.
• Can manage multiple projects and deadlines while staying organized.
• Communicate clearly and professionally with teammates, vendors, and adjusters.
• Appreciate consistency and structure while remaining flexible when priorities change.
• Enjoy being a behind-the-scenes contributor who helps the team and daily operations run smoothly.
• Take ownership, follow through on commitments, and hold yourself accountable.
• Are committed to the Paul Davis Mission and Core Values. Growth & Career Development At Paul Davis Restoration of NW Chicago, we believe in promoting from within. Team members who demonstrate accountability, leadership, and a desire to grow may advance into higher-level and leadership positions as the business expands. Job Cost Accountants can grow into opportunities such as CFO or General Manager. We actively support our team members in developing their skills, participating in leadership development initiatives, and advancing their careers within the organization. Our Culture & Core Values We are more than a service provider—we are a team that cares deeply about our customers and community. We are guided by four Core Values:
• Deliver what you promise.
• Respect the individual.
• Have pride in what you do.
• Practice continuous improvement. Vision: To provide extraordinary care while serving people in their time of need. Mission: To provide opportunities for great people to deliver Best in Class results. Ready to Make a Difference? If you are organized, detail-oriented, motivated, and excited to use your accounting skills to make a meaningful impact, we want to hear from you. Apply today with your resume. All applicants will be reviewed, and qualified candidates will be contacted promptly regarding next steps. Paul Davis Restoration is an Equal Opportunity Employer and proudly supports hiring Veterans.

$45,000.00 - $55,000.00 per year

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• QuickBooks: 2 years (Required)
• Bookkeeping: 2 years (Preferred) Ability to Commute:
• Chicago, IL 60630 (Required) Work Location: In person Full posting: https://www.indeed.com/viewjob?jk=5b2a493b0c5e5bdd